Technological advancements have become inevitable. The truth is businesses across the globe are trying to maximize and utilize these tools to their full advantage but can’t get the hang of it. The quick and easy answer to their problems would be hiring Virtual Assistants.
Virtual Assistants today have made it their bread and butter to upskill themselves in AI tools (artificial intelligence) usage and optimization. We all know that the online industry is thriving with these innovations, yet we must adapt.
Simply put, there may be better solutions than hiring a virtual assistant to do all the dirty work; instead, utilize these individuals to propel your business with their inclusion further. How so? Virtual Assistants want to stay at the top of their game, ensuring that current trends and innovations aren’t taking a back seat. Either they are allowed to learn and use these AI tools, or they have already had the experience working with them.
VAs have been trained to take on challenges head-on, including learning an AI tool from scratch and thinking of how it can be fully utilized in their business or tasks.
The vast pool of talent groomed locally and internationally proves that these individuals have what it takes to utilize artificial intelligence and automation fully. Here are some tools and resources that Virtual Assistants have mastered in recent years.
Paragon AI and Pipedrive as CRM Systems
Data entry is one of the most common tasks given to virtual assistants because the data collated can strengthen customer satisfaction while also giving your business insights into customer behavior. Tools like Paragon AI and Pipedrive have allowed virtual assistants to use automation to provide seamless operations.
Mastering both tools, if the business has invested in them, will allow Virtual Assistants to maximize their productivity while improving client management.
These tools are versatile because they provide the user with CRM efficiency, automation of repetitive tasks, sales management, data organization, and personalization.
Asana and Linear for Project Management
Project Management has always been one of the problems that business owners and entrepreneurs stumble upon once they scale and expand. Project Management tools such as Asana and Airtable have been crowd favorites because of how easy it is to manipulate and delegate to Virtual Assistants.
VAs have been using the tool to easily list tasks and collaborate with clients as they align deadlines and completion.
The great thing about Asana and Linear should be to master these tools; they provide advanced task management, versatility, and professional development. The tools also serve as an avenue of transparency for the Virtual Assistants and the employer they are working for. Both Asana and Airtable also offer streamlined reports and analytics that make it simple to digest areas of improvement from both the task provided and the task completed.
Workflow Tools like Induced and Adept
When scaling or expanding your business, workflows and systems must be in place to ensure optimal productivity. Virtual Assistants or regular employees can easily manage the task. However, it becomes challenging to align these projects if they are simple enough.
Automation tools such as Induced and Adept take the heavy load off your employees' shoulders since they are advanced enough to process high-level tasks while boosting productivity.
Data sharing, conditional tasks, and integration of several applications can all be done with these tools. The integration features allow you to compile and view several applications through one dashboard efficiently. Rather than repeatedly opening these applications to view only one task at a time, you will have an overview of everything that needs urgent attention.
Virtual Assistants have mastered this tool since the need for workflows and systems is apparent; therefore, they are highly credible in utilizing every feature. If they haven’t mastered it yet, it would be best to have them take advantage of the tool if your business has already invested in them.
Marketing through Julius and Datawisp
In a world where marketing and connections have been the cornerstone of every business, mastering Julius and Datawisp is a no-brainer.
Virtual Assistants have taken advantage of these tools since they offer various influencer marketing and data analysis capabilities. These tools can be used to discover specific influencers and manage the campaign they are in.
Advanced features of these tools also cover Data aggregation, visualization, and execution. Managing these aspects of a campaign becomes crucial if your business revolves around building networks. Another significant aspect of these tools is that they provide a user-friendly interface that makes navigating simple.
Julius and Datawisp also provide dashboards with analytics so that the influencers you connect with showcase data that can further propel your business should you partner with them.
Conclusion
These are only some of the AI tools used by Virtual Assistants in 2024; with the wide range of tools out there, it would be impossible to find what works best for your business. You must focus on what boosts productivity and simplifies project management for your business to thoroughly optimize the tools you invest in. Hiring Virtual Assistants who can utilize these tools is also a plus to ensure you get your money’s worth.